Administrative Assistant

SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

     (including but not limited to:)   

•          Answer and direct phone calls.
•          Greet and assist visitors to the office.
•          Prepare and monitor invoices.
•          Carry out administrative duties such as filing, typing, copying, scanning, etc.
•          Maintain computer and manual filing systems.
•          Maintain Village website & social media.
•          Produce newsletter, at least quarterly.
•          Assist with utility billing and receiving payments.
•          Assist the police chief and officers with clerical tasks, as requested. 
•          Handle sensitive information in a confidential manner.
•          Facilitate payroll processing, from timesheets to reporting.
•          Research grants and apply if needed.
•          Assist other departments as needed.

 

MINIMUM EDUCATION AND REQUIREMENTS:

• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.
• Exhibits a comfort level with a variety of technology platforms.
• High school diploma or equivalent, minimum.  Advanced training is preferred. 
• Must be bondable by a surety company.
• Certification as a notary public must be obtained after appointment to this position.